On first meeting, the Governor is greeted as ‘Your Excellency’, and thereafter as ‘Ma’am’.
The Governor should be formally acknowledged as ‘Your Excellency’ at official engagements.
2. ORDER OF PROCEEDINGS
For an accepted invitation, to assist in briefing the Governor, details concerning your organisation’s function/event should be supplied to this office at least 2 weeks before the event.
For this purpose an Event Brief Information sheet will be provided by the Private Secretary to your Event Coordinator.
The information you provide needs to be as detailed as possible. However, it is preferable to provide an incomplete summary rather than delay the process. Supplementary information such as guest lists may be sent later as they become available.
A copy of the final brief for the Governor will be sent to your Event Coordinator prior to the function.
Government House will contact your organisation in advance of the function to discuss speech requirements.
If comprehensive speech notes are not provided at least 3 weeks prior to your organisation’s function, it will not be possible for the Governor to deliver a speech at your event.
At a function where the Governor will speak, it would be appreciated if an adequately illuminated lectern could be provided.
4. ROLE OF THE HOST
The Host should meet the Governor on arrival at the car and accompany her throughout the function to departure. The Host should be the most senior member of the organisation available and should introduce guests to the Governor. If this is not possible, responsibility should be allocated to another appropriate person.
5. GOVERNOR’S AIDE IN ATTENDANCE
The Governor is attended by an Honorary Aide-de-Camp, or an Executive Services officer, at all functions, unless otherwise indicated.
The Aide acts as an on-the-spot facilitator, assisting the Governor, and the event organisers as required.
At functions, host organisations are asked to direct all queries regarding arrangements, media, or photographs, to the Aide, not to the Governor.
6. ANTHEMS AND VICE-REGAL SALUTE
It is not always necessary to play an anthem or Vice Regal salute at a function attended by the Governor. Government House is able to assist with advice as to the appropriate occasions.
At dinners and luncheons it is preferable that the official table not be elevated above other tables.
The Aide must be seated within line of sight of the Governor, at a table immediately adjacent to the main table. In circumstances when seating is in rows, the Aide must be seated in the row behind the Governor, either directly behind or at the end of that row.
The host organisation is asked to supply a floor plan and a seating plan at least five working days prior to the function.
It is not necessary to offer toasts at functions attended by the Governor. When an organisation chooses to incorporate toasts into the proceedings, the Loyal Toast, “The Queen”, should be offered first. It is not necessary to toast the Governor. Toasts are normally proposed at the end of formal dinners.
Photographs may be taken unless the Governor specifically requests otherwise. It is preferable to advise Government House as to whether official photographs will be taken prior to the event. In the event of a group photo, all who are to be in the photo should be gathered together and placed in their positions, and the photograph set up by the photographer. The Governor should then be escorted to the group, placed in position, and the photo taken.
Organisations are encouraged to provide Government House with digital copies of official photographs taken at a function or event which may be considered suitable for display on the Government House website or Twitter account. Refer to the website for more details.
If you are expecting media to be present at your function please advise Government House.
If you plan to issue a media statement in advance of (or following) your function, you are asked to provide a draft to Government House prior to release.
11. USING THE GOVERNOR’S NAME
If using the Governor’s name and title on a plaque or similar, you are encouraged to have a draft wording checked by Government House prior to production.
12. CONTACTING GOVERNMENT HOUSE
Postal address is:
St Georges Terrace
PERTH WA 6000
Correspondence should generally be addressed to the Official Secretary in the first instance.